🤖 This article was translated by AI.
The Hourly Logs module in Boond allows your resources to log their actual working hours and break times each day.
In this article, you will learn how to configure the Hourly Logs module by legal agency, and how to control and validate the hourly logs entered by your resources.
The Hourly Logs module is available in all Boond offers
Attention, this new feature will only be available starting from October 12, 2026.
Until then, hourly logs must still be entered within a timesheet via the Hourly Logs application.
🚨 Please note
Since October 12, 2026, this new module permanently replaces the Hourly Logs application, which is now completely deactivated and no longer accessible.
All data entered in this application has been migrated to the new dedicated module.
1 - What is the difference between hourly logs and timesheets?
Hourly logs and timesheets are two distinct elements in Boond, serving two different needs:
Hourly logs are used to log, day by day, the actual working hours: start time, lunch break, end time. Hourly logs are not linked to any project and have no connection to billing.
Timesheets are used to declare monthly activity: production, internal, absences, exceptional activity. The tracking of your resources' production is done in the timesheets.
Use the Hourly Logs module only if you need to manage the actual working hours of your resources.
2 - Configuring logs for your organization
To allow your resources to enter their hourly logs, it is mandatory to define by legal agency which contracts must be submitted to hourly logs.
Go to your Administration > Legal Agencies > your agency > tab "Activities & Expenses" > "Hourly Logs" section
Here you will find two configuration blocks for the Hourly Logs module:
Hourly logs settings
Hourly logs configuration
Hourly logs settings
Here you can define two elements:
The automatic creation date for the item and email reminders
The date entered here allows you to automatically create the "Hourly Logs" item for the relevant resources.
The resources will also be reminded daily about this item until it is definitively validated.Default validation workflow
Indicate here the validation workflow for the Hourly Logs item
Ex: manager > HR manager
Hourly logs configuration
The Hourly Logs configuration block allows you to choose the types of contracts subject to hourly logs, then define for each contract type the rest rules and a standard week.
Select the contract type(s) concerned by hourly logs
This dropdown list comes from your configuration on contract types (Administration > Global Settings > HR Data > Contract Types)
You must then configure the rules that apply to resources with this contract type:
The number of rest hours between two working days
the number of consecutive rest hours over a rolling week
the number of rest minutes granted per hours worked
Finally, it is possible to configure a standard week for your resources with start-of-day, lunch break, and end-of-day times.
This standard week will be suggested by default to your relevant resources to help them save time in their daily entry.
Note: resources will always have the option to adjust this standard week to indicate their actual working hours.
🚨 Please note
This configuration step is mandatory to use Hourly Logs!
If the contract type is not specified in the "Hourly Logs configuration" section, nothing will be displayed in your resource's intranet; no log can be entered.
3 - Entering hourly logs
Hourly logs are entered by each employee in their Hourly Logs module, which groups all their monthly logs.
Each month, the employee opens the hourly log for the month, enters their hours day by day, then submits their hourly log for validation.
For a step-by-step guide for employees, see the article How to create and fill in your hourly log.
🚨 Please note
Entering hourly logs is mandatory for time entry.
A timesheet cannot be validated if the previous month's (M-1) hourly log has not been validated by the resource.
Ex: I cannot validate my November times if my October hours have not been submitted for validation.
4 - How to control and validate your resources' hourly logs
As a manager, you can control the Hourly Logs entered by your resources from the "Activities and Expenses" module
Here you have a dedicated sub-view for "Hourly Logs"
The visibility of entered items must be configured in the manager's role > "Activities and Expenses" module configuration
📚Read
The dedicated tutorial on validating your resources' items is available here.
FAQ
My resource's monthly log is completely empty, what should I do?
Your resources' hourly logs are displayed only if their contract is covered by this feature.
You must therefore check:
the contract of your resource in Boond
the hourly logs configuration in the Administration console > Legal Agencies > your agency > Activities & Expenses > Hourly Logs
My employee's timesheet is blocked by the alert "Logs not completed", what should I do?
If a resource is subject to hourly logs, they must complete them monthly.
An automatic block is placed on timesheets if the previous month's hourly logs have not been properly completed and validated.
Your resource must go to their "Hourly Logs" item for the previous month, complete and validate it, and the block will then disappear.
Can I enter logs for my resource myself?
It is not possible to enter logs for another user. Only an employee can log their own hours. Managers can only read, validate, or reject logs.
These logs have legal value and must be entered only by the person concerned.
Where can I find logs entered in the old Hourly Logs application?
Logs entered in the old Hourly Logs application have been migrated to the Hourly Logs module.
Do I need to configure hourly logs for each legal agency?
Hourly logs configuration is done legal agency by legal agency.
If your interface has several agencies and their resources are subject to hourly logs, you must configure the Hourly Logs section in each relevant legal agency.
Can my employee modify the standard week suggested in their hourly log?
Your employee can modify the standard week suggested in their hourly log. The standard week configured by the administrator is only used to pre-fill the hours: your employee can always adjust it to indicate their actual working hours.