🤖 This article was translated by AI.
The Hourly Logs module in Boond enables your resources to log their actual working hours and break times each day.
In this article, you will discover how to configure the Hourly Logs module by legal agency, and how to control and validate the hourly logs entered by your employees.
The Hourly Logs module is available on all Boond plans
Attention, this new feature will only be accessible starting October 1st, 2026.
Before then, hourly logs are still entered within a timesheet via the Hourly Logs application.
🚨 Note
Since October 1st, 2026, this new module permanently replaces the Hourly Logs application, which is completely deactivated and no longer accessible.
All data entered in this application has been migrated to the new dedicated module.
1 - What is the difference between hourly logs and timesheets?
Hourly logs and timesheets are two distinct elements in Boond, serving two different needs:
Hourly logs are used to log, day by day, the actual working hours: start time, lunch break, end time. Hourly logs are not linked to any project and have no connection to billing.
Timesheets are used to log monthly activity: production, internal, absences, exceptional activity. Tracking your employees' production is done in timesheets.
Use the Hourly Logs module only if you need to manage the actual working hours of your employees.
2 - Configure logs for your organization
To allow your resources to enter their hourly logs, it is mandatory to define by legal agency which contracts must be submitted to hourly logs.
Go to your Administration > Legal Agencies > your agency > "Activities & Expenses" tab > "Hourly Logs" section
Here you will find two configuration blocks for the Hourly Logs module:
Hourly logs settings
Hourly logs configuration
Hourly logs settings
You can define two elements here:
The automatic creation date of the item and email reminders
The date entered here allows you to automatically create the "Hourly Logs" item for the relevant resources.
Resources will also receive daily reminders for this item until it is definitively validated.Default validation workflow
Specify here the validation workflow for the Hourly Logs item
Ex: manager > HR manager
Hourly logs configuration
The Hourly Logs configuration block lets you choose the types of contracts subject to hourly logs, then define for each contract type the rest rules and a typical week.
Select the contract type(s) concerned by hourly logs
This dropdown list comes from your configuration on contract types (Administration > Global Settings > HR Data > Contract Types)
You must then configure the rules that apply to resources with this contract type:
The number of rest hours between two working days
the number of consecutive rest hours over a rolling week
the number of rest minutes granted per hours worked
Finally, you can configure a typical week for your resources with start of day, lunch break, end of day hours.
This typical week will be suggested by default to your relevant resources to save them time in their daily entry.
Note: resources will always be able to adapt this typical week to indicate their actual working hours.
🚨 Note
This configuration step is mandatory to use Hourly Logs!
If the contract type is not specified in the "Hourly Logs Configuration" section, no item will be displayed in your resource's intranet; no log can therefore be entered.
3 - Entering hourly logs
Hourly logs are entered by each employee in their Hourly Logs module, which groups all their monthly logs.
Each month, the employee opens the hourly log for the month, enters their hours day by day, then submits their hourly log for validation.
For a step-by-step guide for employees, see the article How to create and fill in your hourly log.
🚨 Note
Entering hourly logs is mandatory for entering timesheets.
Validation of a timesheet cannot be performed if the log for the previous month M-1 has not been validated by the resource.
Ex: I cannot validate my November times if my October hours have not been submitted for validation.
4 - How to control and validate hourly logs for your employees
As a manager, you can control the Hourly Logs entered by your employees from the "Activities and Expenses" module
You have dedicated sub-views for "Hourly Logs"
Visibility of entered items must be configured in the manager's role > module configuration "Activities & Expenses"
📚To read
The dedicated tutorial on validating your resources' items is available here.
FAQ
My resource's monthly log is completely empty, what should I do?
Your resources' hourly logs are displayed only if their contract is covered by this feature.
You must therefore check:
your resource's contract in Boond
the hourly logs configuration in the Administration console > Legal Agencies > your agency > Activities & Expenses > Hourly Logs
My employee's timesheet is blocked by the alert "Logs not completed", what should I do?
If a resource is subject to hourly logs, they must complete them monthly.
An automatic block is set on timesheets if the hourly logs for the previous month have not been properly completed and validated.
Your resource must go to their "Hourly Logs" item for the previous month, complete and validate it, then the block will disappear.
Can I enter logs for my resource myself?
It is impossible to enter logs for another user. Only an employee can log their own hours. Managers can only read, validate, or reject logs.
These logs have legal value and must be declared only by the concerned person.
Where can I find logs entered in the old Hourly Logs application?
Logs entered in the old Hourly Logs application have been migrated to the Hourly Logs module.
Do hourly logs need to be configured for each legal agency?
Hourly logs configuration is done legal agency by legal agency.
If your interface has several agencies and their resources are subject to hourly logs, you must configure the Hourly Logs section in each relevant legal agency.
Can my employee modify the typical week suggested in their hourly log?
Your employee can modify the typical week suggested in their hourly log. The typical week configured by the administrator is only used to pre-fill the hours: your employee can always adapt it to indicate their actual working hours.