Display and extract accounting entries for invoices, expenses & purchases

Display and extract time spent, salaries & expenses of your resources

Search for and open the Accounting & Payroll app

Click Install

Check the box next to the Accounting & Payroll app

If you have another accounting software, you can use the Coala format, which offers a classic flat file with semicolon separator, compatible with most software on the market.

We recommend indicating "MISSING" in the suspense account rather than a 471 to clearly identify missing third-party accounts in the accounting export.

Supplier invoices (corresponds to payments in purchases)

Customer invoices

Employee expenses

The Account field must contain the product account you want to use for sales (e.g., 706000).

Also indicate the journal code to use for sales entries (default VTE)

Then indicate the VAT accounting accounts for each rate.

You can now customize how the Document number and Label columns are populated, using the available variables. The following values are provided as examples:

We recommend differentiating product accounts by invoice line type: to do this, enable account and journal management for each invoice item

You will then be able to enter the different accounts by invoice type:

The Account field must contain the charge account you want to use for purchases (e.g., 604000).

Indicate the journal code to use for purchase entries (default ACH)

Then indicate the VAT accounting accounts for each rate.

You can now customize how the Document number and Label columns are populated, using the available variables. The following values are provided as examples:

The Account field must contain the charge account you want to use for employee expenses (e.g., 625100).

Also indicate the journal code to use for expense entries (default ACH)

You can now customize how the Document number and Label columns are populated, using the variables provided. The following values are provided as examples:

Since the fields provided allow only one charge account and one VAT account, we also recommend differentiating charge and VAT accounts by expense type: to do this, Enable account and journal management for each expense type

Then use the selector:

Then enter the desired accounting accounts.

Employee accounting accounts are entered in the Expense reports tab

Go to Administration

Then go to Apps / Marketplace > Apps tab > Accounting & Payroll and click Configuration (cogwheel) > then go to the Payroll tab

Generally, it is recommended to group expenses and absences for greater simplicity in preparing payslips.

The expense types that employees can declare

The work unit types (employee activity)

The exceptional activity types if applicable (on-call duty, interventions)

Salary

Contractual benefits

Bonuses and other non-contractual benefits

For Silae, do not enter prefixes such as AB-, EV-, or HS-. Only enter the item code; the export will automatically add the prefixes.

Filter State: Be sure not to extract invoices in Proforma and Creation state as they can still be edited in BoondManager. Same for payments and expense reports

Filter Extracted items: You can choose to display everything, display only items already previously extracted, or exclude those already extracted. This will avoid duplicate extractions

The minimum period is the month, so it is recommended to perform your accounting extractions monthly once all invoices are sent to clients

Production, Internal, Absences: reflects the time and absences entered by employees

Salary: Indicates the employee's normal monthly salary (no prorata)

Benefits, expenses, advances: Reflects the benefits paid to the employee, the expense reports entered by them, and any expense advances to be recovered

Time validation / Expense validation: Allows you to view the validation status of employees' time and expenses, and access documents with a simple click