If you wish to:
know who is working remotely or in your offices
compensate your employees based on the timesheets declared for the different workplaces
Configuration
If you want, for a given Agency, to track the workplaces of your employees, then a Configuration must be done on the relevant entity.
Administration> Agencies > select the relevant Agency > Activity and expenses tab > "Workplaces" section (at the bottom of the page)
Workplaces
Add here the different workplaces you want to Make available for your employees. For each of them, you can specify:
Name: Label of the workplace that will be displayed in the list offered in your employees' timesheets
Type: category of workplace among the 3 options (Client site, Agency, Remote work)
State: Allows you to display or archive a workplace
Administration> Agencies > select the relevant Agency > Activity and expenses tab > "Timesheet alerts" section
Alerts
You have the option to configure alerts and even make them blocking by activating "Prevent document validation"
The number of days declared for workplaces is greater than the number of workable days
The number of days declared for workplaces is less than the number of workable days
Number of workable days
This number corresponds to the number of working days covered by the employee's contract AND for which no absence has been declared
Timesheet Declaration
Configuring a Standard Week
From the timesheet, the employee can configure a standard week.
Your employee can then determine their week:
Time Entry
Once the standard week is configured, it will be pre-filled by default and you can, if needed, make changes if there were any modifications.
As every month, you must declare your timesheets and absences in the "Normal activity" section.
If needed, you can also modify the standard week for workplaces.
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Workable Days Counters
This counter displays the number of expected days (which may differ from the number of working days if absences are declared in the "Normal activity" section)
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Impact on Payroll
Apps> ExtractPayroll > Configuration button
You will need to make changes to the Configuration of the ExtractPayroll app to take this new feature into account.
New Variables
Variables have been added to help you better manage the payment of benefits based on the workplace of your employee.
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Useful Tutorial
If you are not comfortable using these variables, feel free to watch our tutorial on configuring and using the ExtractPayroll app.
Delivery Benefits
Variables related to workplaces will not work with benefits entered on a delivery. Indeed, workplace declaration is independent from timesheets declared for the different activities.
Example: If, on the same day, your employee declares 0.5d for "Remote work" and 0.5d for "Agency" then declares 0.5d for internal and 0.5d for client production, it is impossible to know the activity performed while at the Agency.
Therefore, you should only work with contractual benefits entered on HR contracts (even if it means making amendments to indicate variations in compensation amounts depending on potential travel). Or manage it as an expense report in the case of travel with too much variance.
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Configure Benefit Payment Rules
A column has been added in the Benefit Payment Rules section to allow you to choose the workplaces to which this rule applies.
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Impact of "Selected Workplaces"
Selecting workplaces will impact the [WKP_...] variable of this row by taking the information from the selected workplaces. If no variable of this type is used on the row, then there is no point in selecting a workplace.
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Configure Columns to Extract
In the columns to extract, we have also added the desired columns.