Administration > Agencies > Relevant Legal Agency > HR Data tab
BoondManager allows you to configure advantages and assign them by default to your employees or not. The purpose is to:
Refine the Average Daily Cost (ADC) of your employees
Pay advantages each month using the calculation rules specified in the ExtractPayroll App.
Types and categories of advantages
You can configure advantages by Legal Agency from the Administrator interface. For this, you need Administrator access rights.
There are two types of advantages:
Non-contractual: These are one-off advantages
Examples: a bonus, a referral bonusContractual: These are periodic advantages: daily, monthly, quarterly, semi-annual, annual
Examples: meal voucher (daily advantage), transport allowance (monthly advantage), vacation bonus (annual advantage).
Each contractual advantage can be configured by default. Thus, as soon as you create a resource, the advantage will automatically be included in their HR contract. You can then edit or delete it.
The different available categories of advantages are:
Fixed Amount: Characterized by a charge coefficient applied to the amount of the advantage paid to the resource. The amount is entered directly in the advantage on the relevant HR contract.
Variable - Salary Base (only for contractual advantages): Characterized by an amount paid to the employee plus employer charges. You can also indicate the employee's contribution calculated based on the gross monthly salary.
Package (only for contractual advantages): Characterized by a fixed amount paid to the employee plus fixed employer charges. You can also indicate the employee's fixed contribution.
Ex: A "Meal voucher" advantage was configured as "Daily" Type (contractual as it is periodic) with a "Package" category where each meal voucher represents a value of €7, the company pays €5, and each resource contributes €2 per voucher.
Loan (only for non-contractual advantages): Useful for associating a computer loan to a resource, for example. This advantage will be created on an ad hoc basis from the "Administrative" tab of the relevant resource.
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Add advantages to resources
As indicated, some advantages are by default included in the resource's contract when it is created. But you can then add or remove advantages depending on what your employee is entitled to.
Resources > Resource card > Administrative tab > Contract card
To add an additional advantage, simply click on "+Add a row".
Then choose the advantage and, if necessary, adjust the amount if it is a fixed amount.
Then save.
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Pay advantages
Manually
You can manually pay advantages when they are non-contractual directly from the Administrative tab of the resource card.
When you choose a type of advantage, it is final.
Choose the payment date for the advantage
Indicate the amount to be paid
Previously, you will have configured the charge coefficient related to the advantage (see first part).Indicate the quantity to be paid
Note: this is particularly useful in the case of meal vouchers, for example.You can use the comment box to specify the reasons for the advantage.
You will find the total amount of the non-charged advantage as well as its total charged amount.
Automatically
When you indicate advantages in your employees' contracts, these allow you to calculate the daily cost of your employees in more detail.
The calculation takes into account: (annual salary + sum of advantages annualized) x charge coefficient, all annualized.
To refine this cost, best practice is to pay advantages with ExtractPayroll. This tool is based on the timesheets logged by employees and the calculation formulas you integrate to automatically calculate contractual advantages.
Find the complete method in the tutorial: ExtractPayroll: manage timesheet tracking and payroll preparation.
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To go further
To check the advantages paid to each resource, you can go to the relevant resource card and then to the Administrative tab in the paid advantages section.
By clicking on the advantages, you can edit the amounts and quantities but not the type.
You can also delete one or more advantages by checking them.
To check all the advantages you have paid, you can use the app Advantages.
It allows you to view and extract at a glance all the advantages paid to your employees.
FAQ
One of my contractual advantages has changed, how do I update the contracts?Note: Changing the amounts in the Legal Agency configuration will have no impact on advantages already in place on contracts. This will only apply to new contracts created.
For this to be taken into account on existing contracts, you must edit the advantage in the legal agency (or create a new one according to your preference) and then go to each resource card > administrative tab to create a contract amendment to apply the change.
Can I deduct advantages from my resources based on declared expenses?
It is possible to configure a calculation rule linked to a type of declared expense. For example, if you do not pay meal vouchers when one of your resources declares a "Lunch" expense, you can use the variables [EXP] & [EXP_PREV].
To learn more, see the dedicated article.